01
New-enquiry reply
Every new enquiry gets a clear next step the same day.
- Starts when
- A web form, email, call or DM comes in
- You get
- A proposed reply and the next human action
Free · The Sparked Follow-Up System
4 workflows that stop follow-up from slipping.
For small service businesses handling new enquiries, open quotes, approved jobs and weekly open work. Four supplied-text prompts, four CSV templates and a guide. Use them by hand or with an AI assistant you already use. No signup is required to download. No AI account or subscription is included.
What’s inside
02
Quote follow-through
Sent estimates get followed up until there is a real answer.
- Starts when
- A quote is out with no response
- You get
- Each supplied quote’s status and a proposed follow-up
03
Clean client handoff
A won job moves from “yes” to kickoff without dropped details.
- Starts when
- A customer approves the job
- You get
- The exact approved scope, missing decisions and proposed tasks by role
04
Owner’s weekly review
A 15-minute weekly look at what is stuck, without another dashboard.
- Starts when
- Monday morning, or any fixed time
- You get
- Open, overdue, due-today and missing-data labels, each with an owner and next action
Three ways to use it
With an AI assistant
Use each prompt with the AI assistant you already use: paste the prompt and only the necessary redacted rows into a fresh conversation, then review every draft yourself.
Prompts (.zip)In a spreadsheet
Four ready-made sheets with the right columns and example rows. Import into Google Sheets or open in Excel.
Spreadsheets (.zip)On one page
A short guide with each workflow’s steps, the rules and an example prompt. Print it or keep it open.
Guide (PDF)Validation: document checks plus a bounded set of free-tier AI tests. Those tests found real defects in status mapping and conflict handling, so treat every output as a draft a person must verify against live records. A corrected revision is in review. No saved time, response speed, leads or conversion result is promised.
How to use it
These files work only from supplied text. They cannot read live inboxes or calendars, monitor replies, merge contacts, create tasks, send messages or cancel queues. A person checks current state in each source and sending system, approves words and performs every action. Unknown stays unknown. Never paste secrets or unnecessary customer data.
- Download the system and unzip it.
- Choose one prompt and its CSV template. Delete the fictional examples before real use.
- Paste the prompt and only necessary redacted rows into a fresh AI conversation, or follow the checklist by hand.
- Check current facts in the source system, review every draft and perform any action yourself.
Watch one run
Sample data. Nothing is connected and nothing is sent.
New-enquiry reply · example input
New website enquiry: “Could you help with a quote next week? We are in Oakville.”
Try a stop event
Step 1 of 5
Capture the enquiry and source.
Rules built into every workflow
- You approve every message. The prompts draft; they never send.
- A supplied reply, booking, decline or opt-out holds the next generic nudge for human review. A person checks and stops any live queue. A reply does not complete the underlying job or establish a won or lost sale.
- No made-up details. No invented prices, discounts, deadlines or availability.
- No passwords in sheets, notes or tasks. Ever.
Want it set up for your business?
A free 15-minute walkthrough: the button opens call times. We’ll pick the one workflow that saves you the most time and map it to the tools you already use.